Hildebrand Project Hiring Administrative Coordinator

Hildebrand Project Hiring Administrative Coordinator

Administrative Coordinator

Hildebrand Project


Location: Steubenville, OH

Terms: Full Time Employee

Reports to: President of the Hildebrand Project

Education: Undergraduate Degree

Salary: Competitive, Commensurate with Qualifications and Experience

Benefits: Health Insurance and Retirement

Starting Date: Immediately upon hire.


To Apply:

Send 1-page cover letter and 2-page resume/CV, including 2 professional and 2 personal references, to: info@hildebrandproject.org. All attachments must be submitted in PDF format.

Application deadline: July 13, 2015.

The Hildebrand Project is seeking to hire a committed professional as Administrative Coordinator at its headquarters on the campus of Franciscan University in Steubenville, OH. The position comprises several roles, most of which fall broadly within three areas: 1) day-to-day organizational and programmatic administration; 2) program management of the Hildebrand Student Fellowship, and; 3) administrative support for the Hildebrand Project’s president and senior staff. The person we hope to hire will show a readiness — indeed, an eagerness — to serve the Project in a spirit that is attentive, responsive, and generous.

Core responsibilities will include:

  • Organizational administration:

    • payroll, retirement and health benefits, regular bookkeeping and preparation of financial reports, and accounts payable and receivable (e.g. pledge collection)

    • processing incoming mail and drafting and coordinating outgoing mail, including large-scale mailings of books and promotional material.

    • book sales fulfillment and customer service

    • coordinating events, from lectures to conferences, held at Franciscan University

    • serving as day-to-day contact with Franciscan University faculty, staff, and administration

    • maintaining and updating physical and digital filing systems

  • Program management of the Hildebrand Student Fellowship:

    • coordinating the Fellowship application process (includes vetting applications and participating in interviews), project management for student teams, cultivating student leaders, facilitating reading and discussion groups, and reviewing drafts of creative and business writing

  • Administrative support:

    • drafting correspondence, proofreading, maintaining the calendar of engagements, and booking travel for the president

    • coordinating regular phone and in-person meetings of the board of trustees, including preparation of meeting agendas, minutes, and serving as secretary for meetings

Required skills:

  • Excellent oral and written communication
  • Meticulous attention to detail and organization
  • Flexibility, and ability to learn new skills quickly
  • Responsible, and able to work in a self-directed environment
  • Familiarity with Google Drive (Docs & Sheets), Microsoft Office (Word & Excel)
  • 1-2 years of experience in administrative assistance



  • Familiarity with the Hildebrand Project mission and programming
  • Familiarity with QuickBooks and Adobe Design Suite
  • 2-5+ years of experience in office administration or program management
  • BA in humanities


The Hildebrand Project is the world’s leading organization dedicated to the presentation and exploration of the thought and witness of Dietrich von Hildebrand. An original philosopher, ardent Christian, fierce foe of Nazism, and fervent champion of beauty, von Hildebrand defends the timeless truths of our Western patrimony while at the same time eagerly receiving and enriching the insights of modernity. The Hildebrand Project seeks to introduce new generations to Dietrich von Hildebrand’s life and thought, infusing it into the intellectual, artistic, and spiritual bloodstream of our culture, entering into dialogue with major thinkers and contemporary currents of thought. Through publications, research, and events, the Project invites students, scholars, policy makers, and religious leaders to find insight and inspiration in von Hildebrand’s intellectual and moral legacy.